Document Tracking Systems

May 15, 2014

Today, more than ever before, businesses deal with thousands of regulations, laws, policies and best practices surrounding the treatment of sensitive documents. This is often expensive to manage, easy to mismanage and can cause a great deal of stress. CheckMate document tracking software establishes easy, immediate chain-of-custody document management tools and rights management.

Establish a paper trail for your paper trail with quick and easy chain-of-custody

CheckMate document tracking software is ideal for chain-of-custody, version control and location management. Track documents by type, location, person, name or category and record each time they move.  The user friendly software interface helps with user adoption time and shortens learning curve.

Group related items

Group or kit documents together.  The software can be used to track evidence, software, files and electronic files. With CheckMate document tracking software you can group together:

  • Hyperlinks and web content
  • Digital documents
  • Physical evidence
  • Hard-copy documents and file
  • Photos
  • and more…

Labeling options of physical documents

We often receive questions about how to bar code and label physical documents. In short, let us know what you need and we’ll find you a solution.

Gentle removable adhesives

Some companies, such as law firms, are required to remove tracking labels from all official copies. Dynamic Systems Inc. offers barcode labels with the same adhesive quality as a post-it note, making them easy to apply and easy to remove.
Durable tamper resistant labels

Others companies require durable tamper resistant labels. Dynamic Systems offers special laminate and poly labels with integrated security features to prevent unwanted removal or tampering.

Utilize preexisting barcodes

CheckMate document tracking software allows users to track documents that already have a barcode printed directly into the header or margin of the document.

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