New Monitors
A shift to management by technology
by Sarah SmithRegulations for noise, air, water, oil storage, waste generation, etc. continue to evolve, and airports and operators continue to climb the uphill battle of what to do and how. A simple yet proven solution is to shift from a state of confusion to one of Management by Technology.
Understanding the applicability of environmental rules and regulations to the aviation industry continues to be a challenge. In general, regulations are not written specifically for airport operations, which can make compliance management difficult and expensive. As a result, the regulations are subject to interpretation by an owner or operator which in the end may not match the interpretation by an inspector. The savvy manager should plan on shifting from the 1990s style of paper management to the most economical, efficient, and accurate style of Management by Technology. This is how it works.
CUSTOMIZED DATABASE
To manage environmental compliance, one must first
create an inventory profile — an activity or item which may be subject
to a local, state, or federal rule or regulation or in some way is connected
to the regulated item. Inventory is entered into an Environmental Management
Inventory System (EMIS). Essentially, the EMIS is the dictionary to the
facility.
The Geographical Information System (GIS) is used as
the platform to "layer" airport features including CAD files, topographic
maps, wetlands features, noise contours, aerial photographs, etc. for
an imagery relationship to the inventory in the customized EMIS database.
The relationship of the database to the image creates a "smart map" of
the facility.
An inventory profile may include: the size, use, and
tenant data of a leasehold parcel, the facility type (air craft storage
hangar, maintenance hangar, Thangar, terminal building, office), environmental
data (asbestos, assessment, remediation, storage tank removal, monitoring)
or construction projects. For airport owners and operators, inventory
data may include property valuations, a tenant database, fuel facility
locations and hydrant systems, utility locations, etc.
The information may already exist in one form or another
and is combined into one profile to create a customized database and smart
map. An example may be an aircraft hangar that is leased to a tenant for
aircraft washing, yet the floor drains connect to a storm sewer. Knowledge
of the activity (washing) in the hangar (item) would trigger a link to
the applicable regulation or a best management practice. Now the issue
can be managed before something goes through the floor drain that would
violate a rule or regulation.
The inventory of a tenant facility may include oil
storage tanks, chemicals and waste generation points, location of potential
pollution sources (i.e. deicing, equipment washing stations, fueling operations),
hangar use, hangar construction, heating oil tanks, and oil/water separators.
Data is entered into the EMIS and depicted in the smart map to visually
display the data point. A data point could be a 55 gallon drum of mineral
spirits or a 25,000square foot hangar that’s subleased to a flight department.
Environmental projects pending or ongoing at a facility
should be included in the inventory. An environmental site may be an area
where a fuel spill occurred and the incident was reported to the state
agency. The release would have a tracking number associated with the incident
that links to the state’s regulatory database. Data collected from an
environmental site may include the date the tanks were pulled, soil/groundwater
quality data, or the status of the project.
ELECTRONIC AUDITING
Knowing the data to include in the inventory profile
is accomplished through electronic auditing. The Electronic Auditing Tool©
prompts the user on areas to investigate and asks specific questions for
the operation. The Electronic Auditing Tool© is customized for the airport,
the fixed base operator, the airline, and the cargo operator, and consists
of a handheld data assistant used to collect information relative to the
environmental, facility, or safety audit. Once complete, data is linked
via wireless technology directly into the EMIS database and GIS imagery
as the means to query the data.
In some cases, there may be databases that already
exist in Excel or Accesstype databases which can be transferred into the
EMIS database. An example would be a contractor’s database or a base tenant.
For airports, the information may be connected with a property valuation
and rent analysis. Whatever the information, the data are entered into
the EMIS and accessed through pulldown menus for the various items.
The database is multitiered and depends on the inventory
profile. A platinum level database, for example, may include links to
OSHA and EPA regulations in relationship to the use of a tenant’s parcel.
A gold level may include legal descriptions of a parcel, facility description,
subtenant lease agreements, fuel storage operation, etc. A silver level
may be limited to environmental features.
REMOTE SENSORS
New wireless telecommunications technologies offer
exciting new possibilities for the shift to Management by Technology.
While sensors that can continuously record environmental or operational
conditions have been used for many years, the new wireless technologies
will enable realtime data transfer. Noise, air quality, surface water
quality and flow, and groundwater conditions can be monitored on a continuous
basis.
EMIS, GIS, and remote sensors bundled together make
an excellent tool to monitor realtime events. Paybacks into these technologies
can be relatively short when the prevention, operation, and implementation
perspectives are considered. Remote sensors are used to send data through
wireless technology to the EMIS database that is linked to the GIS to
automate and control airport environmental issues (noise, air, water,
fuel, etc.). Wireless has revolutionized how data is collected and transferred
into a customized database.
Security monitoring and location of security access
points is readily linked to the database for visual observation and surveillance.
CONTINUOUS VISUALIZATION
Once the electronic audit and/or the wireless real—time
monitoring is transferred into the EMIS and GIS, the information is visually
accessible through a desk or laptop computer. What one sees is a map of
the airport and a depiction of the subject site (an entire airport or
individual leasehold). The site would be in realtime coordinates to submeter
accuracy.
A pull—down menu for an FBO may include fuel facility,
hangars, environmental projects, compliance plans, registration and insurance
documents, aircraft fueling, etc. An airport menu may include a tenant’s
database, documents database, properties, and environmental issues.
The click of a button provides information needed to
research a particular issue, field a question, or access information as
needed. A pending inspection by EPA in which they want to see the SPCC
Plan, the Certificate of Financial Responsibility, and the tank registration
form is made easy — click, click, click and print. The operator is ready
for an inspection, for due diligence, or for a meeting with the airport
to negotiate a lease extension.
By web—enabling the application, managers and decisionmakers
within an organization can view the same data and reports as the person
making them. Project stakeholders have access at preapproved security
levels.