How to Just Say No: A look at drug and alcohol regulations

How to "Just Say No" A look at drug and alcohol regulations By Fred Workley Fred Workley Drug and alcohol testing is a way of life for aviation industry employees. This is the result of the U.S. federal government pursuing safety...


  1. List of all employees (current and terminated) who have either been transferred into or have been hired for a covered position during the preceding 12 months. Please indicate: (1) the date the employee was initially hired by the company, (2) the date the employee first began performing or was qualified to perform covered work in their safety-sensitive position, and (3) the date the pre-employment drug test result was received. NOTE: Please provide this list in the same order sequence in which your drug and alcohol testing records are maintained, i.e. alphabetical, chronological.
  2. List of covered employees currently under the drug and alcohol testing programs.
  3. Copy of each FAA-issued Part 121/135/145 certificate held.*
  4. Copy of Part 121/135 Ops Spec Paragraph D085 listing the aircraft authorized to operate under the certificate.*
  5. Copy of Antidrug Plan/Alcohol Misuse Prevention Program Certification Statement.
  6. Notice to applicants of the requirement for FAA pre-employment drug testing.*
  7. Employee drug and alcohol testing background checks and the records obtained from previous DOT-regulated employers (Required as of 08/01/2001).
  8. Random drug and alcohol testing selection lists.
  9. Negative drug test results and breath alcohol test results below 0.02 for the previous 12 months.
  10. Drug testing custody and control forms for the past 12 months.*
  11. Breath alcohol test results at or above 0.02 for the past five years.*
  12. Positive drug test results for the past five years.*
  13. If applicable, records of Substance Abuse Professional (SAP) evaluations, and subsequent employee rehabilitation records for the past five years.*
  14. Medical Review Officer/SAP recommendation to return an employee to duty following a positive test or a refusal.*
  15. Schedule of recommended follow-up testing for an employee who has returned to duty following a positive test or a refusal.*
  16. Documentation of the decisions to conduct post-accident testing, reasonable cause drug testing, and reasonable suspicion alcohol testing.*
  17. Evidence that the FAA has been notified of a refusal to submit to testing on the part of an employee who holds a Part 61, 63, or 65 certificate.*
  18. Instructions provided to donors prior to collections.
  19. Specimen collection instructions for in-house collectors.*
  20. Employer policy, educational materials and community-service hotline telephone number regarding drug use and abuse that have been distributed and displayed to every covered employee
  21. Employee training materials on drug use and abuse and the documentation of the training.
  22. Supervisory training materials on drug use and abuse and alcohol misuse and the documentation of the initial and recurrent training.
  23. Alcohol educational materials and documentation of distribution to employees.
  24. Laboratory semiannual aggregate statistical summaries. You will need to request this report from the laboratory that analyzes the urine specimens.
  25. MIS drug and alcohol annual reports for the previous two calendar years.*
  26. Blind testing quality control procedures and evidence of blind performance test specimen submissions.*

Alcohol program only documents

  1. BAT Initial/Refresher Training documentation (may be held at testing site; obtain from breath alcohol technician).
  2. Quality Assurance Plan (QAP) for the evidential breath-testing device (EBT) used for testing. Include a copy of the NHTSA approval letter or the relevant conforming products list (may be held at testing site) (obtain from breath alcohol technician).
  3. Record of EBT external calibration checks (may be held at testing site) (obtain from breath alcohol technician).
  4. EBT maintenance records (may be held at testing site).*
  5. Post-accident two hour/eight hour "unable to test" documentation.*

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