- List of all employees (current and terminated) who have either been transferred into or have been hired for a covered position during the preceding 12 months. Please indicate: (1) the date the employee was initially hired by the company, (2) the date the employee first began performing or was qualified to perform covered work in their safety-sensitive position, and (3) the date the pre-employment drug test result was received. NOTE: Please provide this list in the same order sequence in which your drug and alcohol testing records are maintained, i.e. alphabetical, chronological.
- List of covered employees currently under the drug and alcohol testing programs.
- Copy of each FAA-issued Part 121/135/145 certificate held.*
- Copy of Part 121/135 Ops Spec Paragraph D085 listing the aircraft authorized to operate under the certificate.*
- Copy of Antidrug Plan/Alcohol Misuse Prevention Program Certification Statement.
- Notice to applicants of the requirement for FAA pre-employment drug testing.*
- Employee drug and alcohol testing background checks and the records obtained from previous DOT-regulated employers (Required as of 08/01/2001).
- Random drug and alcohol testing selection lists.
- Negative drug test results and breath alcohol test results below 0.02 for the previous 12 months.
- Drug testing custody and control forms for the past 12 months.*
- Breath alcohol test results at or above 0.02 for the past five years.*
- Positive drug test results for the past five years.*
- If applicable, records of Substance Abuse Professional (SAP) evaluations, and subsequent employee rehabilitation records for the past five years.*
- Medical Review Officer/SAP recommendation to return an employee to duty following a positive test or a refusal.*
- Schedule of recommended follow-up testing for an employee who has returned to duty following a positive test or a refusal.*
- Documentation of the decisions to conduct post-accident testing, reasonable cause drug testing, and reasonable suspicion alcohol testing.*
- Evidence that the FAA has been notified of a refusal to submit to testing on the part of an employee who holds a Part 61, 63, or 65 certificate.*
- Instructions provided to donors prior to collections.
- Specimen collection instructions for in-house collectors.*
- Employer policy, educational materials and community-service hotline telephone number regarding drug use and abuse that have been distributed and displayed to every covered employee
- Employee training materials on drug use and abuse and the documentation of the training.
- Supervisory training materials on drug use and abuse and alcohol misuse and the documentation of the initial and recurrent training.
- Alcohol educational materials and documentation of distribution to employees.
- Laboratory semiannual aggregate statistical summaries. You will need to request this report from the laboratory that analyzes the urine specimens.
- MIS drug and alcohol annual reports for the previous two calendar years.*
- Blind testing quality control procedures and evidence of blind performance test specimen submissions.*
Alcohol program only documents
- BAT Initial/Refresher Training documentation (may be held at testing site; obtain from breath alcohol technician).
- Quality Assurance Plan (QAP) for the evidential breath-testing device (EBT) used for testing. Include a copy of the NHTSA approval letter or the relevant conforming products list (may be held at testing site) (obtain from breath alcohol technician).
- Record of EBT external calibration checks (may be held at testing site) (obtain from breath alcohol technician).
- EBT maintenance records (may be held at testing site).*
- Post-accident two hour/eight hour "unable to test" documentation.*
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Comments: Advance Notice of Proposed Rulemaking (ANPRM) on Drug and Alcohol Testing for Foreign Repair Stations
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